Purchasing Cooperatives
To help reduce costs and increase efficiencies for the University, Procurement Services has made the following purchasing portals available to faculty and staff. Suppliers offering these contracts have been properly vetted, which can streamline the RFP process (when required). Departments should work with Procurement Services to determine if a purchasing cooperative contract can be used in lieu of the RFP process.
For orders totaling less than $5,000, please use your GVSU issued purchasing card. For larger orders exceeding $5,000, a requisition should be submitted in Workday pursuant to the Purchasing Policy. Please reach out to Procurement for assistance with sourcing larger orders to ensure the best pricing solution is identified.
Purchasing Cooperatives
What is cooperative purchasing?
Cooperative purchasing is procurement conducted by, or on behalf of, one or more public entities for use by public entities. In other words, buyers and sellers capture efficiency and saving by connecting through purchasing cooperatives. The RFP/bidding process is conducted by another institution in accordance with federal and state regulations, making the resulting contract available to all public entities enrolled in the purchasing consortium.
Source: Sourcewell Decider Guide
What is the value of cooperative purchasing?
Cooperative purchasing streamlines the purchasing process by offering pre-solicited contracts for use by public entities. These suppliers have been properly vetted, saving you and the Procurement team time in the RFP process. Cooperative purchasing solutions promote speedier contract creation and product delivery. Using a cooperatively sourced contract fulfills the requirement of conducting the RFP process for GVSU and can help departments make purchases faster and at lower negotiated prices.
How do I use the different contracts available?
You can browse the different contracts available through our purchasing consortiums: Pavilion, E&I Cooperative Services, HPS, OMNIA Partners and Sourcewell to find what you're looking for. Contact our representatives for information on how to order through one of these contracts (the process may be different depending on supplier). Procurement Services is here to help, so please reach out with any questions.
Pavilion
Pavilion allows public entities to search across the country’s largest network of shareable contracts. You can search across E&I, Omnia and Sourcewell contracts as well as other contracts that GVSU may be able to piggyback on. Email Heather White [email protected] for an email invitation to join the GVSU centralized account.
E&I Cooperative Services
Broad portfolio of competitively solicited contracts with industry-leading suppliers.
GVSU's dedicated E&I representative is available to answer any questions you may have:
Nancy Murray
Sourcing Consultant
[email protected]
HPS
Contracts for essentially every type of product—from copier paper to food to equipment to cleaning supplies and everything in between and beyond.
HPS Member: #2838
Kathy Delamater
Member Resource Representative
Ph 800-632-4572
[email protected]
OMNIA Partners
OMNIA Partners provides an extensive portfolio of contracts for use by Higher Education institutions.
Participating Agency Number: 170082
Matt Fallin
Regional Manager, Higher Education - Midwest
615-431-8197 Office
[email protected]
Sourcewell
Sourcewell provides a large portfolio of contracts for use by Higher Education institutions.
ID# 106115
Abby Meinke
[email protected]